Event Coordination Services
The Arts Council has a paid co-coordinator and an active Performance Committee.
The Performance Committee is one of the groups who are responsible for the
organization and promotion of community events for the Charles Bailey Theatre
and other venues.
If you need assistance planning an event, performance or exhibition, the Trail and District Arts council can help. In partnership with your group, or on a contract basis, we can provide fresh ideas, assistance where needed, or plan and coordinate the entire event, depending on your requirements. Working closely with the Charles Bailey Theatre, we can also sell the tickets for your event through the Box Office (open weekdays and charge by phone) or provide concession services for your performances.
Budgeting
We will provide you with a "proposed budget" for your performance if you wish to have the Arts Council promote your event.
Promotion
We will promote your concert by organizing and providing all radio and newspaper advertising, and electronic message board advertising in the West Kootenay area on a fee for service basis.
- The Arts Council has their finger on the pulse of the community and surrounding areas and has a good feel for the types of performances that will do well in the area.
- We have established relationships with the local radio stations and newspapers and the West Kootenay Weekender, a weekend publication with a circulation of 23,275. All of these outlets provide excellent exposure to performing artists through their ads and personal interviews.
Advertising & Design Services
The TDAC office has the experience and computer resources to help you design promotional materials such as flyers, brochures, tickets, programs, invitations, etc. on a fee for service basis. We can put together a well-designed promotional package to highlight your group or event, and can even assist with advertising and distribution.
Rider
We will arrange all elements of the rider.
Accommodations
- A number of economical accommodations are available in Greater Trail.
- The Arts Council has an arrangement with the Best Western Terra Nova Hotel for discount rates for Charles Bailey Theatre performers.
- The Terra Nova Hotel, a quality, full service hotel with whirlpool and exercise facilities, is located 5 blocks from the Charles Bailey Theatre.
Upon request, we can provide information and rates on other hotels, motels and B&B’s that are available locally.
Dressing Room Catering
Dressing rooms can be stocked with beverages and snacks as desired.
Meal Catering
Under the direction of a professional chef, students in Selkirk College's Food Service Worker Program can fulfill all your catering needs, including vegetarian, ethnic and special dietary requirements.
The cafeteria in our building is normally available for private dining. Trail also has a variety of restaurants providing dine-in and take-out service. Trail is well known for the Colander Restaurant "The all you can eat Spaghetti House".
Transportation
Provide transportation to and from the theatre if necessary.
Technical Liaison
Liaise with Theatre Manager to ensure your technical requirements are satisfied.